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4.

While using Windows you will have probably stored a great deal of data, including documents, emails, photographs and music. The chances are that you will want to transfer most of this information for use with Ubuntu. This section provides instructions on how to prepare yourself and your data for moving to Ubuntu. For the purposes, of this guide, you'll need access to your Windows system.

12.

Of all of the data on your computer, a sizeable portion is likely to be <emphasis>redundant</emphasis>. That is, it is data which you will never need to use again, and there is no value in saving it for posterity. Before switching to Ubuntu, it is a good idea to identify and remove this redundant data. This has the advantage of reducing the amount of data which you must copy across from your Windows installation to your new Ubuntu installation.

13.

If your data is organised neatly, back-up and retrieval of that data when you make the switch will be much simplified. It is worth spending a little time organising your data into one location, with different directories for different files and folders. If you have a tidy collection of documents, you are less likely to forget an important document when making the switch.

14.

It is recommended that you move all of the files you wish to save into your <filename>My Documents</filename> folder and then organize them into folders (for example, by category or by type of file). This way, everything you need is in one location rather than being spread across multiple directories.

15.

There are many tools available to help you to organise your data and to remove unused files. Windows XP has a built-in tool to help you to clean-up your files. Press <menuchoice><guimenuitem>Start</guimenuitem><guimenuitem>All Programs</guimenuitem><guimenuitem>Accessories</guimenuitem><guimenuitem>System Tools</guimenuitem><guimenuitem>Disk Cleanup</guimenuitem></menuchoice> to run the <application>Windows XP Disk Cleanup Tool</application>.

17.

You may have stored files in a location which you have forgotten about. As such, you may miss these files out of your back-up procedure and so they will not be transferred across to your Ubuntu installation. To find files of a specific type, regardless of their location, follow this procedure:

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In the box labelled <guilabel>All or part of the file name:</guilabel>, type <emphasis>*.doc</emphasis> (where <emphasis>.doc</emphasis> is the file extension of the type of document you wish to search for).

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In the selection box labelled <guilabel>Look in:</guilabel>, ensure that the <emphasis>Local hard drives</emphasis> option is selected.

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Press <guibutton>Search</guibutton>. All files of the <emphasis>.doc</emphasis> type will be found. To find files of other formats, substitute <emphasis>.doc</emphasis> for the file format which you wish to search for.

30.

Unfortunately, due to legal restrictions and technical issues with some common audio formats, Ubuntu cannot play some audio formats out-of-the-box. While support for certain restricted formats can be added after you have installed Ubuntu, it can be advantageous to convert audio files to a well-supported format. This is especially important if the files have been encoded using some form of <emphasis>Digital Rights Management (DRM)</emphasis> software, as DRM restrictions can render files unplayable in all applications but the one in which they were applied.